For companies planning to make big decisions like M&A transactions, tenders or capital raising, it’s vital that all the pertinent information is available. This could mean sifting through the tens of thousands of confidential documents that are potentially susceptible to data breaches, and other security threats. There is a solution which offers easy access and secure document storage, and collaboration tools. It’s called the virtual information room (VDR).
A VDR is a business software tool that facilitates easy, secure and transparent data sharing in due diligence processes. It’s specifically designed for the M&A, private equity and investment advisory fields, but can be used by any organization seeking to complete an important deal or project. It’s typically a secure cloud repository that contains important documentation including financial statements, legal agreements and IP protection documentation.
The most effective VDRs are those that have an organized folder structure that makes it easy to navigate. They have customizable security features that allow you to limit access by establishing timeouts and auto-expiration. You can also restrict viewing, printing and downloading documents and generate reports on the activity of your documents.
VDRs are typically hosted in industry-grade data centers that contain physical security measures, such as offsite data backups, fire suppression, and biometric access control. They also have global access which allows buyers and investors to access important documents without visiting the company’s headquarters.
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