Companies must secure their digital files from public scrutiny whether it’s confidential data about customers and staff or deals or documents. Even if your employees are reliable and well-trained, a small mistake can lead to an attack on data which could hurt a image of the company. There are four strategies to restrict use of electronic files and prevent a breach:
The Administrative Office of the Courts solicits comments on four options that deal with security and privacy concerns by providing remote electronic access to public case file documents. The first option preserves the presumption that all court records filed are accessible both in the courthouse and electronically, but it will restrict remote access to people who have a legitimate need for the information, such as parties, counsel, essential court employees and judges.
The second option permits the user to access and download the entire case record if there is a legitimate need. This includes people who have been in prison for a crime, and it requires an approval from a judge in order to grant the request to release the information.
The third option allows the general public limited access to specific documents that are routinely contained in criminal cases, such as plea agreements and unexecuted warrants. It also restricts access to certain identifying information, such as Social Security numbers and financial information. It relies on prosecutors and lawyers to protect their rights in individual cases by filing motions to seal certain information or block it from electronic access.